The University of Western Australia

How to establish an articulation agreement

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An articulation agreement is a formal agreement whereby students completing a program of study with a partner institution can receive advanced standing (credit) on beginning their study at UWA.

Articulation agreements are generally for academic programs offered at another institution where prior study from that institution can be granted advanced standing, or recognition of prior learning, towards a specific program/major being offered at UWA. Compatibility between the teaching programs offered by the two institutions must be demonstrated in order that students can receive advanced standing on entry into the program at UWA.

The complete end to end cycle of establishing an Articulation Agreement can take from 3 months to 2 years, depending on the level of complexity, number of external stakeholders and environmental factors in the market. An estimated timeframe is outlined below. Please note these are indicative timelines only and dependant on responsiveness of external stakeholders as well continuous changes in the market environment.

Establishment Timeline

The following flow chart provides a visual overview of the process required to establish an articulation agreement.

Agreement Development 

Supporting documentation preparation and approval 6 – 8 weeks
Agreement preparation 4 weeks
Agreement – negotiation 3 months to 1.5 years

 Curriculum Mapping

~ coordination of documentation, assessment and preparation of study plan 3 months to 1.5 years

Admissions Variations

~ Consultation and approvals from various Committees were required 2 weeks to 2 months

Agents Assessment

Agent assessment - existing 3 months to 1 year
Agent assessment - new 3 months to 2 years


Faculty/School approvals 4 weeks
Academic Board approval 4 weeks

Establishment Process

Step 1

Discussion with the potential partner institution should happen first and a decision made to proceed with a collaboration for the articulation of students from the partner institution to a specified course within UWA, with specified advanced standing.

Step 2

The proposer completes the required forms (non-standard agreements must be be drafted by Legal Services):

Step 3

Proposer makes recommendation to the faculty board for establishment of the articulation agreement.

Step 4

The proposal is endorsed by the faculty board and the faculty dean signs off on the feasibility study and the articulation checklist.

Step 5

The dean’s office forwards signed feasibility study, the articulation checklist and the final draft of the articulation agreement (plus memo from Legal Services if it is a non-standard MOU) to the Office of the Pro Vice-Chancellor (International).

Step 6

The proposed agreement is endorsed by the Office of the Pro Vice-Chancellor (International) and if required, by the Dean of Coursework Studies then forwarded by the Office of the Pro Vice-Chancellor (International) to the Chair, Academic Board for approval.

Step 7

Once approved by the Chair, Academic Board, the Office of the Pro Vice-Chancellor (International) sends the proposed agreement for tabling on Part A of the next Academic Council agenda and informs the relevant faculty. The Office of the Pro Vice-Chancellor (International) establishes a TRIM file.

Step 8

The Office of the Pro Vice-Chancellor (International) prepares a final draft of the agreement document for signing.

Step 9

The Office of the Pro Vice-Chancellor (International) arranges signing by:

  • The faculty deans as applicable
  • The Pro Vice-Chancellor (International)
  • The partner institution

Step 10

The original of the fully executed agreement is filed at the Office of the Pro Vice-Chancellor (International), and details entered on the agreements database. The Office of the Pro Vice-Chancellor (International) sends a copy to the partner institution, TRIM, and the relevant faculty as applicable.


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Last updated:
Wednesday, 7 June, 2017 12:46 PM